Jun 12, 2023
To recognize MWR programs and improve the readiness, retention, and resiliency of the Coast Guard family.
SUBJ: COAST GUARD MWR PROGRAM OF THE YEAR AWARDS SOLICITATION
1. To recognize Morale, Well-Being, and Recreation (MWR) programs of all sizes and to improve the readiness, retention, and resiliency of the Coast Guard family, the Community Services Command (CSC) MWR program has developed an annual awards program.
2. To ensure that there is comparable competition for the award, six categories have been developed. These categories are:
a. Large Unit Ashore: This category recognizes outstanding achievement in the delivery of MWR programs and services at ashore locations with at least two fulltime appropriated funded MWR employees as identified on the units Personnel Allowance List (PAL). This includes all units with Child Development Centers.
b. Medium Unit Ashore: This category recognizes outstanding achievement in the delivery of MWR programs and services at ashore locations with at least one fulltime appropriated funded MWR employee as identified on the units PAL or with Category B or C MWR Activities.
c. Small Unit Ashore: This category recognizes outstanding achievement in the delivery of MWR programs and services at ashore locations not described in the first two categories.
d. Large Unit Afloat: This category recognizes outstanding achievement in the delivery of MWR programs and activities at afloat commands 210 feet in length or larger.
e. Medium Unit Afloat: This category recognizes outstanding achievement in the delivery of MWR programs and activities at afloat commands below 210 feet in length and greater than 110 feet in length.
f. Small Unit Afloat: This category recognizes outstanding achievement in the delivery of MWR programs and activities at afloat commands 110 feet in length and below.
3. To nominate your unit for the award, commands are required to send a 1-page memorandum and a completed MWR program of the year slide deck. No other feedback will be required or considered. The nomination packages should be sent to CSC from the unit commanding officer or officer-in-charge. Nominations are for accomplishments of the previous nonappropriated fund (NAF) year, 1 Feb 2022 through 31 Jan 2023. Each category from paragraph 2 will be recognized with a first, second, and third place winner. Award winners will receive a certificate of recognition and a NAF cash award to support their morale program. The first place winners in each category will receive 1,000 dollars; the runner-up in each category will receive 750 dollars; and third place will receive 500 dollars for their unit morale funds.
4. This customer friendly format will enable all units to enter their accomplishments into a standard 15-page PowerPoint slide deck. This slide deck aligns with the award criteria. This PowerPoint was created to simplify and standardize award submissions, lessen the time required to complete submissions, and to enhance a units creativity to be able to capture the most influential aspects of their MWR Program. This is the only submission format that will be acceptable. Do not add or delete any slides from the submission application format. Slides 1-9 are mandatory and slides 10-15 are encouraged to promote your MWR program to the fullest. Although, slides 1-9 are mandatory, it is appropriate to leave sections blank which either do not apply, or your unit has no feedback. We encourage your unit to submit nomination packages even if you feel you have not done enough. In our experience, many outstanding units fail to submit for this award even though they have done outstanding things during the year.
5. Commands must address the following criteria, as applicable:
a. Programming: Describe creative, unique, or experimental programs implemented during the previous NAF year. Explain how these programs contributed to the readiness, retention, and resiliency of MWR patrons in this area.
b. Customer Service: Identify how the unit determined customer interests and needs and how this information was used to develop programs and activities. Describe the programs the command has implemented to provide the highest level of customer service. Provide any examples of this customer service.
c. Marketing Methods: Describe marketing tools used to generate interest and participation in program and activities. Quantify the results of this marketing effort and the return on the marketing expenditure.
d. Leadership and Professional Development: List professional development and leadership opportunities (college, continuing education, certificate programs, MWR-related training, etc.) provided to or obtained by the MWR staff during the period of evaluation. Describe and quantify, if possible, the effectiveness in obtaining these opportunities.
e. Financial Management: Identify appropriated funds used to support the MWR program, how these funds were used, and a summary of NAF performance for the evaluation period. Identify and explain any budget variance. Describe alternate revenue sourcing the command used to leverage the delivery of MWR programs and activities.
f. Facilities/Equipment Improvement Initiatives: Describe all projects that improved MWR facilities (consider buildings, grounds, and capital purchases). Include self-help projects. Describe the process that the command uses to fund renovation and capital improvement projects.
g. Recognition: Describe any recognition that the units MWR staff or MWR program received during the evaluation period.
h. Additional Report (bullets): Provide summary bullets for any results from financial audits, SMART team and FORCECOM inspections, CSC inspections, and any other inspection reports that occurred during the evaluation year. Do NOT send any of these reports; the CO sign off on the slides is validation and verification of the results.
6. Nominations must arrive at the CSC by 8 Sep 2023. A panel will be convened to review and select a first, second, and third place winner in each category. Notification of the results will be made via ALCGPSC. Awards may be submitted electronically to Michael.A.Criswell2@uscg.mil or mailed to: U. S. Coast Guard, Community Services Command, Battlefield Technology Center 1, 510 Independence Pkwy, Suite 500, Chesapeake, VA 23320, Attn: Michael Criswell. Please access the 2023 MWR CG Awards Submission Template and the MWR Awards Program Guide at https://www.dcms.uscg.mil/mwr/ under Quick Links.
7. Released: RDML R. E. Dash, Commander, Personnel Service Center, sends.
8. Internet release is authorized.