ALCOAST 066/21 - FEB 2021 MORALE, WELL-BEING, AND RECREATION CAPITAL IMPROVEMENT FUND ESTABLISHMENT AND A REQUEST FOR PROJECTS

Michael Criswell

Feb 24, 2021

The CIF will be used to support large scale MWR, to include CDC projects, in the
Coast Guard’s continuing effort to best support the workforce and our families.

ALCOAST 066/21
SUBJ: MORALE, WELL-BEING, AND RECREATION CAPITAL IMPROVEMENT
FUND ESTABLISHMENT AND A REQUEST FOR PROJECTS
A. Coast Guard Morale, Well-Being, and Recreation Manual, COMDTINST
M1710.13 (series)
B. Coast Guard Nonappropriated Fund Instrumentalities (NAFI) Manual,
COMDTINST M7010.5 (series)
C. Civil Engineering Manual, COMDTINST M11000.11 (series)
1. In their October 2020 meeting, the Non-Pay Compensation Program
(NPCP) Board of Directors (BOD) approved the Morale, Well-Being,
and Recreation (MWR) Capital Improvement Fund (CIF). The CIF will
be used to support large scale MWR, to include CDC projects, in the
Coast Guard’s continuing effort to best support the workforce and
our families. These funds will be Nonappropriated Funds (NAF), so
there will be no fiscal year timing restrictions or requirements.
The CSC will provide oversight of the CIF through an MWR Capital
Investment Board (CIB). The CIB will be led by the CSC and will
include key stakeholders from across the CG. Funding for the CIF
will be provided by Coast Guard Exchange (CGX) profits in years
of significant profitability and as they are available. The desire
is to fund large projects with the intent of making a significant
impact to unit MWR service delivery. Per REFs (A) and (B), the
focus will be on MWR category A and B activities, but Category C
activities will also be considered as they can create long term
revenues and profits to support unit MWR operations.
2. Field interest and submissions for MWR projects are requested,
this includes construction and large material procurements.
Construction projects that cannot be executed at the unit level
will need to be coordinated within the SILC Planned Obligation
Prioritization (Regional or Centralized) planning process – the
Mission Readiness Product Line (MRPL) manager is engaged in this
program and will be able to assist. This project list will be for
larger projects that are generally greater than $25k. Construction
projects will be considered based on the focus of (a) Maintenance
driven projects ahead of improvement or alteration and (b) Under
the Reduce the Footprint initiative, no new square footage projects
shall be pursued unless there is a fully funded equal or greater
offset provided as part of the project submission or accompanied
by a sound business case.
3. Units that desire to improve MWR Activities with a project must
submit their request through their Commanding Officer to the
designated District MWR Director for that Area of Responsibility
(AOR) who will establish a timeline to have the new submission to
CSC no later than 15MAR2021. MWR Directors listed in para 10 will
have the required submission information for consolidation and will
work with the field to maximize participation. All submissions will
be prioritized by District MWR Directors after consultation with
District leadership and forwarded to CSC. This priority will be
taken into consideration, but the final prioritization may be
different after the CIB deliberates. The CIB will review the
submissions and develop the final prioritization of projects which
ensures equity across the service. Projects will fall into the
following general categories:
a. CAT A: Fitness - Indoor Gyms; Fitness - Outdoor Gyms; Fitness
- Basketball Courts; Fitness-Indoor Courts (Volleyball/Racquetball);
Fitness - Outdoor Fields/Courts; Indoor/Outdoor Recreation; Unit
Events; Other.
b. CAT B: CDC programs; Youth Programs; Auto Hobby; Bowling;
Library; Theater; Pool; Arts & Crafts; Other.
c. CAT C: Food & Beverage Operations; Lodging; Watercraft; RV
Lot; Lodging (Campgrounds); Golf; Other. Note: New Category C
activities will be considered but they must be accompanied with
a business case analysis – the CSC MWR program has a sample if
necessary.
4. The MWR CIF project funding will be determined by the NPCP BOD
through the MWR CIB and subject to the availability of funds. Units
whose projects are selected to be funded from the CIF list will be
notified by email as funds become available after the CIB meets to
establish priorities for the year. Please note, the CIF project
list does not guarantee funding for your unit.
5. It is the CIB's desire to provide immediate benefit to CG units,
members, families, and authorized patrons by recapitalizing and
improving MWR activities. To facilitate efficient procurements, CIF
Funds will be electronically transferred by the Community Services
Command to field MWR accounts using the regular MWR funds
distribution process. CIF Funds will be sent to the District MWR
Director for MWR purposes, as defined in REF (B), for further
distribution as necessary. Commands in receipt of funds for further
distribution for procurement must act expeditiously to ensure
proper, but rapid acquisition of the project.
6. If the actual costs are more than approved, the unit must cover
the additional cost with the appropriate funds as determined by
the unit's fiscal office. Should the unit be unable to cover these
costs, the CIF Funds must be returned to the CSC. If the actual
costs are less than funds received and the difference is 5% or
greater, the unit must return these funds to the CSC. Substitution
of the project is not authorized.
7. All procurements must be made in accordance with REF (B). Items
that meet the requirements for inclusion on the unit property
records must be recorded in Oracle Fixed Assets Module (FAM) as
required. Items procured with these funds will be recorded as
appropriated fund property. All procurement information will need
to be forwarded to CSC upon completion.
8. All construction projects that recapitalize or improve Coast
Guard owned facilities must be executed in accordance with REF (C),
and in close coordination with the Facility Asset Manager at the
servicing Civil Engineering Unit (CEU). As noted in paragraph 2 of
this message, MRPL will help guide units through the applicable
civil engineering processes, to include coordinating communications
with the local CEU.
9. Benefiting units must send pictures of completed projects to the
following address: feedback@uscgmwr.org.
10. Any questions may be directed to feedback@uscgmwr.org or to
the appropriate cognizant authority for MWR purposes.
POCs by district:
D1: CIV Jennifer Young (617) 223-3467 or
Jennifer.M.Young@uscg.mil
D5: CIV Sandra Hardison (757) 483-8671 or
Sandra.D.Hardison@uscg.mil
D7: CIV Stephen Ondriezek (305) 535-4564 or
Stephen.C.Ondriezek@uscg.mil
D8: CWO Christopher Hedrick (504) 253-4795 or
Christopher.T.Hedrick@uscg.mil
D9: CWO Megan Johnson (216) 902-6282 or
Megan.E.Johnson@uscg.mil
D11: CIV Laurie Capp-Carter (510) 437-3579 or
Laurie.A.Capp-Carter2@uscg.mil
D13: CIV James Graddy (206) 217-6357 or
James.A.Graddy@uscg.mil
D14: CIV Neil Morgan (808) 842-2953 or
Neil.L.Morgan@uscg.mil
D17: CIV Richard Carman (907) 487-5390 or
Richard.C.Carman@uscg.mil
Mission Readiness Product Line: LCDR Jordan Samson (510) 637-5502
or Jordan.C.Samson@uscg.mil
CSC: Mr. Michael Criswell (757) 842-4926 or
Michael.A.Criswell2@uscg.mil
11. RADM J. M. Nunan, Assistant Commandant for Human Resources,
(CG-1), sends.
12. Internet release is authorized.