FY26 MORALE, WELL-BEING, AND RECREATION (MWR) CAPITAL IMPROVEMENT FUND (CIF) REQUEST FOR PROJECTS

R 161455Z SEP 25 MID120012056604U
FM COMCOGARD PSC WASHINGTON DC
TO ALCGPSC
BT
UNCLAS
ALCGPSC 119/25
SSIC 1710
SUBJ: FY26 MORALE, WELL-BEING, AND RECREATION (MWR) CAPITAL
IMPROVEMENT FUND (CIF) REQUEST FOR PROJECTS
A. Coast Guard Morale, Well-Being, and Recreation Manual, COMDTINST
M1710.13D
B. Coast Guard Nonappropriated Fund Instrumentalities (NAFI),
COMDTINST 7010.5D
C. Morale, Well-Being, and Recreation Project Capital Improvement
Fund Administration, SILC-PGTO-36 11 29 17 00-07
D. Civil Engineering Manual, COMDTINST M11000.11B
1. Community Services Command (CSC) is soliciting projects for the
FY26 MWR CIF. This opportunity is available to all Coast Guard units
desiring to improve their local MWR programs. The intent of this
program is to fund large projects (greater than $25,000) that
significantly impact unit MWR service delivery. Per References (A)
and (B), the focus is on MWR Category A and B activities, but
Category C activities will be considered as they can create
long-term revenues and profits to support unit MWR operations.
Funding for projects is through Nonappropriated Funds (NAF), which
have no fiscal year timing restrictions.
2. Background:
a. In FY21, the CIF was created to support large MWR projects,
including Child Development Centers, in the Coast Guard's
continuing effort to improve the readiness, retention, and
resiliency of the CG family. The CIF is funded from Coast Guard
Exchange (CGX) profits in years of significant profitability.
b. Since FY21, 853 projects were submitted from CG units
totaling $100.7M and 349 projects totaling $21.6M approved/
completed.
c. Pictures of some completed projects can be found at:
(Copy and Paste URL Below into Browser)
https://www.coastguardmwr.org/cif
d. To align with Force Design 2028 and ensure the sustainable
health and well-being of our workforce, this year's list will focus
heavily on Category A MWR activities; specifically, physical fitness
equipment.
3. FY26 Process for Project Submission:
a. Units must submit their request through their Commanding Officer
to the designated MWR Director for that Area of Responsibility (AOR),
the Regional MWR Director at the lead Base in each District. The
Regional MWR Directors will provide the required submission format
to units in their AOR for consolidation. Any project(s) previously
submitted but not awarded in prior years should be resubmitted for
consideration in FY26. Projects prioritized on a District
consolidated CIF list are not guaranteed funding.
b. All submissions will be prioritized within each District by the
Regional MWR Directors in conjunction with District leadership and
forwarded to CSC. This priority will be taken into consideration,
but the final prioritization resides with the MWR Capital
Improvement Board (CIB).
c. Once this message is released, per reference (C), Community
Service Asset Line (CSAL) Managers shall conduct a Pre-CIB
Information Session to include CSC, Facility Asset Managers (FAMS),
& MWR Directors.
d. The MWR CIB will convene and review submissions to develop final
project prioritization. The goal is to ensure equity across the
service. The CIB is led by CSC and includes key stakeholders from
across the CG. The MWR CIF project list will be developed by the CIB
and presented to the NPCBOD for approval, subject to the availability
of funds.
e. Units with projects selected for CIF funding will be notified by
email as funds become available after the NPCBOD approves the
priorities for the year. An ALCGPSC will be released to provide
additional guidance following approval of the list.
f. All procurements shall be made in accordance with Reference (B).
Items meeting requirements for inclusion on unit property records
shall be recorded in Oracle Fixed Assets Module (FAM) as required.
Items procured with these funds will be recorded as appropriated
fund property.
g. If actual costs of projects exceed the approved requested amount,
the unit must cover the additional cost. Should the unit be unable
to cover costs, the project may be cancelled.
h. Benefiting units must send pictures (before and after) of
completed projects to the following email address:
csc-cif@uscgmwr.org.
i. When a project is completed, CSC requires documentation to
assist APF reimbursement for MWR activities authorized APF support.
j. Each project POC is responsible for compiling all approved
receipts for projects and receiving reports, then forward to CSC
via csc-cif@uscgmwr.org.
4. Projects fall into the following MWR categories:
a. CAT A: Fitness - Indoor Gyms; Fitness - Outdoor Gyms;
Fitness, Basketball Courts; Fitness-Indoor Courts
(Volleyball/Racquetball); Fitness - Outdoor Fields/Courts;
Indoor/Outdoor Recreation; Unit Events; Other.
b. CAT B: CDC programs; Youth Programs; Auto Hobby; Bowling;
Library; Theater; Pool; Arts & Crafts; Other.
c. CAT C: Food & Beverage Operations; Lodging; Watercraft;
RV Lot; Lodging (Campgrounds); Golf; Other. Note: New Category C
activities will be considered but must be accompanied by a
business case analysis - the CSC MWR program has a sample if
necessary.
5. Project Types:
a. Non-construction Projects: Considered large equipment and supply
procurements: gym equipment, outdoor recreational equipment,
CDC equipment. Projects are required to be completed within
1 year. Most CIF projects fall into this category. Some projects
are construction adjacent. Follow guidance in 5(b) for
determination.
b. Construction Projects: More complex and require more time and
coordination to execute. Therefore, the execution window is a
2-year cycle or longer. Projects awarded in FY26 are generally
expected to be completed by FY27. All construction projects that
recapitalize or improve Coast Guard owned facilities must be
executed in accordance with References (B) through (D), and in
close coordination with the Facility Asset Manager (FAM) at the
servicing CEU. Assigning a Contracting Officer and a Shore Asset
Management (SAM) project number for any construction project is
mandatory. The CSC NAF KO will support the execution of these
CIF projects alongside the CEU staff.
(1) Per reference (C), units are required to adhere to the
following steps for all construction project requests:
(a) Unit initiates Appendix A_CIF MWR PGTO Project
Submittal Form.
(b) Units shall use discretion and route construction type projects
through their servicing CEU, who will then determine if a
project is construction or non-construction. This step is crucial to
the execution of all construction projects. Submissions without this
step included will not be considered for approval by the CIB.
(c) A copy of the PGTO can be found at:
https://www.coastguardmwr.org/cif.
(2) Regional MWR Directors shall ensure requirements are
met before submitting construction projects. As noted in paragraph
5(b) of this message, servicing CEUs will help guide units through
the applicable civil engineering processes including coordinating
communications with the FAM and/or Facilities Engineer.
Construction projects without an assigned SAM project number will
not be considered.
6. FY26 Projected Timeline:
17 OCT: FY26 Unit Submissions Due to Regional MWR Director
24 OCT: FY25 District Approved Consolidated Project List Due to CSC
20 NOV: MWR CIB Held to Review FY26 Projects and Develop NCPBOD
Recommendation
04 DEC: Notification of FY26 Project Approvals
7. Any questions can be directed to csc-cif@uscgmwr.org or to the
appropriate cognizant authority for MWR purposes. POCs by District:
Base Boston (Northeast District): CIV Julia Rosa (857)416-3291 or
Julia.A.Bell@uscg.mil
Base Portsmouth (East District): CIV Jeffrey Wapner (757)483-8671
or Jeffrey.D.Wapner@uscg.mil
Base Miami (Southeast District): ENS Nico Berrios (305)535-7676 or
Nico.V.Berrios@uscg.mil
Base NOLA (Heartland District): CWO Robert Arseneaux (504)253-4795
or Robert.M.Arseneaux@uscg.mil
Base Cleveland (Great Lakes District): CWO Jaime Mara (216)902-6282
or Jaime.L.Mara@uscg.mil
Base Alameda (Southwest District): CSC Russell Sunderland
(510)437-3832 or Russell.W.Sunderland@uscg.mil
Base Seattle (Northwest District): CIV James Graddy (206)217-6357
or James.A.Graddy@uscg.mil
Base Honolulu (Oceania District): LT Michael Adkins (808)842-2018
or Michael.A.Adkins@uscg.mil
Base Kodiak (Arctic District): CIV Alvina Smith (907)487-5059 or
Alvina.J.Smith@uscg.mil
Mission Readiness Product Line: LCDR Erick Jackson (510)610-0322 or
Erick.D.Jackson@uscg.mil
Community Service Asset Line Manager: CIV Reem Habib (949)678-4907
or Reem.N.Habib2@uscg.mil
CSC: CWO2 Jordan Drew (757) 842-4927 or Jordan.G.Drew@uscg.mil.
8. CAPT A. R. Jones, Commander, Personnel Service Center (CG-PSC),
sends.
9. Internet release is authorized